Mailing List Policy
Approved April 6, 2016
On occasion ASPHO members, persons who are not members of ASPHO, professional societies, organizations or corporations may request access to the names and addresses of ASPHO members in order to convey relevant information to the membership. Recognizing advantages and disadvantages of having ASPHO's members' addresses available to others, the Board of Trustees has adopted the following policy:
Appropriate Uses of ASPHO Mailing List
The ASPHO member list, available for one time use as labels or Excel file, may be used to facilitate dissemination and exchange of professional information, announcements (of meetings, grants, publications, and the like) when such use is in alignment with ASPHO’s mission. All such communications must be professional in nature. ASPHO neither provides email addresses nor rents its list for the purposes of promoting employment opportunities, membership solicitation, conducting research or promotion of education events in conflict with ASPHO events. The mailing list in not available for promotion of educational events scheduled 45 days preceding and following an ASPHO educational event if deemed to be in direct competition.
Eligibility and Approval
ASPHO Members, organizations, professional societies, corporations and other individuals may request use of the ASPHO member mailing list. Those requesting use of the ASPHO member list will submit a written request and a sample of the item to be distributed to ASPHO members along with pre-payment. Requests and samples will be reviewed, approved or denied by the Executive Director. Rental of ASPHO mailing lists does not constitute an endorsement by ASPHO or guarantee of the product or service being marketed. Members of ASPHO may choose to opt out of being included in mailing lists that are rented.
List rental fees will be established as part of the annual budgeting process.
Use of the ASPHO member list is restricted to one time use per fee. Use of the list is monitored by staff and can identify unauthorized use of the member list. Duplicating or re-selling of labels is not permitted. All orders must be pre-paid.