Workshop Session Policy
Approved December 18, 2003; Last Revised March 8, 2012
ASPHO workshops are designed to be interactive discussion, problem solving and educational sessions presented at the annual meeting and appealing to a specific audience. Workshops may focus on specific diseases, clinical trial updates, disease registries, or professional development. A Young Investigator Workshop and Practice Management Workshop will be held each year.
Individuals wishing to conduct a workshop will submit a brief proposal to the Annual Meeting Program Committee substantiating the need and interest in the workshop. The proposal must also include an outline of the content of the proposed program, the educational objectives of the workshop, a description of how the session will be conducted, and the desired outcome of the session.
A new proposal must be submitted for each workshop to be considered. Individuals interested in chairing a workshop may submit proposals annually, but proposals will be evaluated against other proposals received that year. With the exception of the Young Investigators Workshop and the Practice Management Workshop, there will be no standing workshops. Proposals will be reviewed and approved by the Program Committee. The Program Committee will strive to balance the annual meeting program with workshops focusing on hematology and oncology topics. Workshop proposals will also be evaluated on their timeliness, and whether they complement or duplicate other sessions planned for the meeting.
Number of Workshops
Six to nine workshops will be held each year, including a Practice Management and Young Investigator workshop. The remaining workshop slots will be assigned to proposals that meet the criteria described above.
Workshop chairs (or co-chairs) must be members of ASPHO. The duties of the chair are:
- Prepare workshop program proposals for approval by the Program Committee, according to the deadlines established.
- Submit program descriptions, including all speaker confirmations, for publication in program materials, according to deadlines established annually endorse and abide by the policies of the society with regard to speaker expense policies, program administration and funding.
- Make an effort (this is not a requirement but a strong request) to involve a YI in the planning, on-going work (if a registry or protocol is planned), and presentation of the Workshop. Where appropriate, consideration of appointing a YI as a co-chair of a workshop is encouraged. Promoting YI's through direct involvement in the societies activities is encouraged.
A member of the Program Committee will be assigned to serve as a liaison to each workshop. Program Committee liaisons will facilitate communication with workshop chairs about programs that are being planned by the Committee to minimize program duplication. Liaisons will
also solicit suggestions from the workshops for symposia.
Each workshop will be provided with
- One-hour or one and a half hour time slot during the ASPHO annual meeting
- standard audio-visual equipment, including podium, lavaliere and aisle microphones, an LCD, screen and laser pointer
*Additional equipment will be provided upon advance request, within reasonable budget constraints. Audience response systems are beyond normal budget limitations and must be requested and approved in advance. Approval may be dependent on securing needed levels of corporate or other support for the meeting.
All workshop chairs must submit details of their programs in time for the deadline established for inclusion in the advance program announcement and registration materials. This will include a description of the content of the program as well as a list of confirmed speakers. This will be requested by and submitted to the ASPHO Education Manager no later than September 1 of the year preceding the annual meeting.
In order for the sessions to be designated for CME credit, specific educational objectives must be developed and included in the initial proposal. Workshops should be designed to be interactive educational sessions. Interactive formats such as debates, case studies with question and answer sessions, and panel discussions are encouraged. Workshops will be 60–90 minutes long.
Workshop Faculty Reimbursement Policies
- Members will not be compensated.
- Nonmembers who are pediatric hematologist/oncologist will not be compensated.
- Nonmembers who are not pediatric hematologistd/oncologistd will receive: $250 stipend, conference registration, airfare, and 1 night hotel.
- Symposia/workshops will include up to 4 speakers per session—3 members, 1 nonmember/non pediatric hematologists/oncologist.
Any fund raising efforts should follow ASPHO's Policy on Commercial and Other Support of CME [[LINK TO THIS POLICY]].